The method that I use to organize all the tasks in my professional and personal life.
Based on the David Allen’s book: Getting Things Done
Getting Things Done (GTD) is a personal productivity system developed by David Allen and published in a book of the same name. GTD is described as a time management system. Allen states “there is an inverse relationship between things on your mind and those things getting done”.[3][a]
The GTD method rests on the idea of moving all items of interest, relevant information, issues, tasks and projects out of one’s mind by recording them externally and then breaking them into actionable work items with known time limits. This allows one’s attention to focus on taking action on each task listed in an external record, instead of recalling them intuitively.
Source: https://en.wikipedia.org/wiki/Getting_Things_Done

It sounds complicated, but it’s quite simple.
The David Allen’s method consists of writing every task, idea, thought, responsibility and every brainwave into an organized list.
The essential steps are:
- Write each idea to the “Inbox list”
- Then, move them one by one to:
- It’s project. For example:
- The task “pay the car insurance” goes to “Car” project,
- The task “water the cactus” goes to “House” project
- or to “Incubation” (the place where the ideas that do not require immediate action). For example:
- Travel to Las Vegas on some time in the future,
- Buy a sport car (maybe, I don’t know if I will do it).
- It’s project. For example:
The full workflow

This way, you can liberate your brain and your biological RAM from unnecessary bloat. Otherwise, each idea, each task and each duty will reside in your head and will cause unnecessary stress. If you know that each task is written in a place that you can trust, you can forget about them.
The place you can trust
David Allen says that a piece of paper is enough to apply his method. He is right, however, the modern technology gives you an opportunity to get the most out of this method.
The most popular tool is https://www.todoist.com

However, the tool I use for my professional and personal life is https://ticktick.com

It’s cheaper and it has more functionalities.